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ctcLink Training Resources

The best thing you, as an employee, can do to help ensure our correct use of ctcLink is to complete online training, which is available now. Courses are arranged by employee category. Review the linked sections below for the best match to your job responsibilities, and follow the link. Information on how to enroll is provided.

  • Courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • If you are unsure which course you should complete, please check with your supervisor.

Training by Employee Type and Function/Role


All Employees - Required Training:

  • ES100 HCM Employee Self-Service
  • EX100 Travel & Expenses: General Use (if you travel for work)

Click to enroll

All Managers - Required Training:

  • PeopleSoft Fundamentals
  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • MS100 HCM Manager Self-Service

Click to enroll

Additional Required Training by Job / Roles:



Student Services

Finance and Administrative Services

Human Resources (HR) and Payroll

Instruction Support

Executives and Administrative / Executive Assistants

Technical Support Staff

Data Reporting (Queries)


Additional Resources:

WVC Guided Instruction Sheets

We've put together some .pdf's to help with some common tasks. Guided Reference Sheets

ctcLink Reference Center

SBCTC hosts a detailed PeopleSoft reference called the ctcLink Reference Center. This is a great resource for detailed instructions on how a particular aspect of ctcLink will work. In addition, you will find links to help you drill down to what you need even faster, below:

SBCTC Quick Reference Guides

Campus Solutions:

Student Financials:


 Financial Aid:


 Campus Solutions/Testing/Advising:

Human Resources / Payroll:

 Self Service:


SBCTC’s Data Services team has a website focused on how important data will get reported out of ctcLink. They also maintain a Student and Course Coding Manual that describes how specific types of students and types of courses are coded in both PeopleSoft and the legacy SMS system.