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Student Access Office

Disability Documentation Guidelines

*Due to the COVID-19 pandemic, we are applying more flexibility regarding the documentation we accept.  We understand that these times make it difficult to get evaluated for a health condition or disability.  We acknowledge that it may take more time to get copies of your documentation from other agencies. Students, please provide documentation that you can get access to that contains any or all of the following information:

  • Verifies the disability diagnosis or health condition from a qualified licensed professional, (who has comprehensive training in a relevant field of expertise.) At this time we will consider copies of Medical records from a patients online health portal, a letter from your provider, or completion of our Disability Verification Form. 
  • Documentation shows current impacts or symptoms of the disability.  If you don't have this information, please still turn in what you have.
  • Suggestions of academic accommodations with supporting evidence or reasoning may be included.

The process to establish eligibility begins when the student provides the student access office/DSS with documentation that gives a diagnosis and description of a disability. If there are any questions, contact Student Access Services at, lfoster@wvc.edu. The documentation can be hand-carried, faxed or mailed to:

Wenatchee Campus
Student Access Office
Wenatchee Valley College
1300 Fifth Street
Wenatchee, WA 98801

Fax: (509) 682-6841 (attention: Lisa Foster)

Omak Campus
Student Access Office
WVC at Omak
PO Box 2058
Omak, WA 98841

Fax: (509) 682-6841 (attention: Lisa Foster)

Where you may be able to get Documentation:

Students may use existing records for documentation, and/or they may ask a current provider to complete a Disability Verification Form. The following information is needed when establishing your eligibility for services. Please share this list with your physician or the professional who can document your disability:

Diagnosis
Must be stated clearly and be supported by additional information. Contact DSS for a form the documenting professional can complete to provide the necessary, comprehensive information. 

Recommendations
The documenting professional may provide recommendations for specific accommodations or services, but the student access coordinator reserves the right to make the final decision.

Learning Disability Assessment must include:

  • Current assessment including an IQ test (WAIS IV) and achievement test scores
  • Achievement test scores (Woodcock Johnson)
  • Raw data and interpretation
  • Specific recommendations for accommodations based on the interpreted tests may be included, but the Department of Student Access reserves the right to make the final decision.

Students should bring documentation from a qualified professional specialist, according to the type of disability as shown in the following chart:

Disability Category Professional to be consulted
ADD, AD/HD Psychologist, Psychiatrist or Physician
Emotional Stability Psychologist, Psychiatrist
Visual Impairment Ophthalmologist
Hearing Impairment Audiologist
Learning Disability Psychologist, Neuropsychologist, Learning Disabilities Specialist
Physical Disability Physician