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Academic Year Calendar

400.600 ACADEMIC YEAR CALENDAR POLICY

The president will form a college calendar committee each year. The committee creates the academic schedule two years ahead of the current academic year. The college shall have a procedure for the development of the academic year calendar.

Approved by the president’s cabinet: 2/28/17
Adopted by the board of trustees: 4/1/01, 3/15/17
Last reviewed: __/__/__
Policy contact: Student Services

Related policies and procedures
1400.600 Academic Year Calendar Procedure

1400.600 ACADEMIC YEAR CALENDAR PROCEDURE

At the president’s direction, a committee shall be formed to develop the academic year calendar for the college district. The committee develops the calendar for the academic year two years in the future.

  1. The committee shall be comprised of the following staff members or their designees:
    1. Chief student services officer (chair)
    2. Chief academic officer
    3. Chief technology officer
    4. Chief financial officer
    5. Chief human resources officer
    6.  Wenatchee Valley College (WVC) at Omak campus representative
  2. It will also have the following representatives:
    1. Student government representative from Wenatchee
    2. Student government representative from Omak
    3. 3 faculty members selected by Association for Higher Education (AHE)
    4. 2 classified staff members selected by Washington Public Employees Association (WPEA)
  3. It will adhere to the following procedures:
    1. The approved calendar must follow the policies of the State Board for Community and Technical Colleges and the negotiated agreement between the WVC Board of Trustees and the WVC AHE. The president of the college will establish additional parameters for the calendar as deemed necessary before a draft calendar is constructed.
    2. The initial draft of the calendar will be circulated to all staff by email before the end of fall quarter.
    3. A six-week comment period on the initial draft will commence with the start of winter quarter. All written proposals or those sent to the committee by email will be considered in draft revisions. Committee meetings held during the comment period will be open to all staff and students.
    4. The committee will produce draft revisions by consensus and post them electronically. A final draft revision will be presented at the March meeting of instruction council.
    5. The final draft revision of the calendar will be presented to the president’s cabinet during the third week in March.
    6. The president’s cabinet will review the document, referring it back to the committee if necessary. After cabinet approval, it will be placed on the agenda for the April meeting of the board of trustees.
    7. The board of trustees will take action approving the academic calendar no later than the May board meeting.

Originally approved by the president’s cabinet: 5/1/01
Revised and approved by the president’s cabinet: 8/23/05, 2/28/17, 12/26/17
Presented to the board of trustees: 9/21/05, 3/15/17, 1/17/18
Last reviewed: __/__/__
Procedure contact: Student Services

Related policies and procedures
400.600 Academic Year Calendar Policy