Changes to your address, phone number(s) or e-mail address can be made either by completing
a Records Change form or through the MyWVC Portal on the WVC website. You will need
your SID and PIN to use the MyWVC Portal. The Records Change form must be signed and
can be mailed, faxed or brought in to the admissions/registration office. Name changes
must be done in person with picture ID.
WVC does not mail out grades to students at the end of each quarter. To access your
grades, use the Transcript function on the MyWVC Portal.
Note: Financial aid eligibility and veterans’ benefits may be affected by the application
of some of these policies (e.g., withdrawal from class, incomplete grade, auditing
a class, etc.). Please contact the financial aid office and your adviser if you are
considering a change in your class schedule.
Grades used in computing grade point average are:
* The “D-” letter grade will no longer be assigned at WVC after spring 2012.
Grades not used in computing grade point average are:
||Work in Progress
“Pass” definition: a grade of “C” or higher earns a pass; a lower grade earns a no
pass or an F.
Your GPA is calculated by dividing the total number of grade points earned by the
total number of credit hours completed. Here’s an example:
Class #1 5 credits. Grade is an A (value of 4.0).
Class #2 4 credits. Grade is a B (value of 3.0).
Class #3 5 credits. Grade is a C (value of 2.0).
This gives you a total of 14 credits and 42 grade points. Therefore, your GPA would
be: 42 grade points/
14 credits =3.0
Students may enroll in classes on a pass/fail basis by submitting a written request
to the admissions/registration office by the 10th day of the quarter. Students who
complete these courses satisfactorily receive a “P” on their transcripts. Students
who fail to complete the courses satisfactorily receive an “F.”
Students are cautioned against taking courses in their major or minor on a pass/fail
basis. In most cases, a maximum of 10 pass/fail credits may be applied toward degree
requirements at WVC.
A change of grade must be executed within two quarters, excluding summer, after the
grade is earned. Initiating a grade change is your responsibility. The course may
still be repeated for a different grade after the deadline for grade changes has passed.
Contact the instructor to discuss the process for grade changes.
The “Y” designation indicates that you are registered in an ongoing class. It may
be used where the pace of work is largely dependent on you in courses such as independent
project classes or open laboratory/clinic classes. If you do not complete the class
within one year, you must re-enroll if you want credit.
A “W” designation indicates that you have dropped a class. The last day of each quarter
to withdraw from classes is specified on the official Academic Calendar. Complete
information on withdrawing from a class is available in the admissions/registration
Instructors may choose to administratively withdraw a student who does not attend
the first two days of class, but the responsibility of withdrawing still lies with
the student. Do not assume an instructor will withdraw you for not attending class.
When in doubt, check the student portal to determine if you are still registered for
the class or contact the admissions/registration office. Failure to formally withdraw
from class will normally result in a failing grade. You can withdraw through the Registration
function on the MyWVC Portal. You can also submit a Course Change form, available
in the admissions/registration office.
Students submitting proof of being called into military service may receive credit
and/or refund of fees as follows:
- A full refund will be made upon receipt of call-up notification letter and a “W”
grade will be recorded,
- You may receive an “I” or “Y” with approval from the instructor(s) and no refund
will be made or the chief student services officer may grant a degree prior to induction
into the armed forces. No refund will be made.
The “N” designation indicates that you have elected to take a class with the understanding
that no credit will be earned and no grade given. If you choose to audit a class you
do not have to take the tests, but the instructor may require reasonable attendance
and class participation. Full tuition and fees are charged for classes taken on an
audit basis. Changes from credit to audit are permitted until the end of the 35th
day of instruction. The instructor’s written approval is required after the fifth
day of instruction. You will need to turn in a completed Course Change form, with
the instructor’s signature, to the admissions/registration office to change a class
to an audit status.
The “I” designation indicates that you have been granted extra time by the instructor
to complete required course work. Terms of completion are specified in a contract
signed by you and the instructor. It is your responsibility to initiate this contract.
Contract forms are available in the admissions/registration office. The maximum length
of a contract is two quarters, excluding summer. An “I” grade is changed to an “F”
if the terms of the contract are not met within the time specified.
The “P” or “NP” designation may be given in developmental and prior learning assessment.
A “C” grade or higher earns a “pass”; anything lower earns a grade of “no pass.”
Records pertaining to student activities related to admissions and registration (i.e.,
WVC transcripts and grades, schedule changes, graduation, etc.) are to be maintained
per the General Retention Schedule supplied by the Washington State Board for Community
and Technical Colleges. In many cases WVC’s practice for record retention exceeds
the minimum requirements set forth in this state Retention Schedule.
This provision permits you to remove poor academic records that no longer reflect
your current academic performance. Only petitions to set aside all grades in a particular
quarter will be considered. This option is not available for singular courses within
a quarter. Grades that are set aside are not removed from your transcript. Rather,
an “*” notation is placed next to the grade which indicates that the course will no
longer be used when calculating a new cumulative grade point average. Credits that
are set aside cannot be used to fulfill any requirements for graduation. Please note
that federal financial aid regulations do not recognize grade “set-asides.” You may
only petition for a set-aside provision twice during your time at WVC. You may petition
to set aside a quarter which has at least one grade that is a “C-” or lower OR where
the quarterly GPA is below 2.0.
Two consecutive quarters of full-time class work with a GPA of 2.0 or better is required
as evidence of your changed academic performance. Part-time students can qualify for
low-grade set aside by completing 30 consecutive college-level credits with at least
a 2.0 GPA. At least two calendar years must pass before a grade(s) can be set aside
under this provision. Exceptions to these procedures can be made by petition to the
Academic Regulations Committee. Only grades earned at WVC can be set aside under this
policy. Petition forms are available in the admissions/registration office. Completed
petition forms should be returned to the admissions/registration office.
Caution: Although WVC makes provisions for setting aside past grades for the purposes
of GPA calculation, do not assume that other colleges you transfer to will compute
your GPA in the same manner. They may accept the credits and use the set-aside grades
for their calculations. WVC can only set aside grades earned at WVC. WVC cannot set
aside grades from other colleges.
You may repeat any course. Only the credit and grade earned in the last attempt are
calculated in your GPA, unless the course description in the WVC Catalog specifically
states you can repeat the course for credit. Courses repeated for credit, however,
do not normally count toward the completion of a degree or certificate. Repeated courses
will be designated with an “R” next to the grade on the transcript.
This only applies to courses taken at WVC. Courses taken at other colleges cannot
be used to repeat a class on your WVC transcript.
Please note: Repeating courses may affect students’ financial aid eligibility. For
more information, visit the Financial Aid Policies page.
A president’s list and a dean’s list are compiled at the end of each quarter to recognize
outstanding student achievement. Honorees are announced publicly. In order to qualify,
you must meet the following criteria:
• Earn at least 12 credits in courses numbered 100 or above. (“I,” “P,” “NP” and “Y”
designations do not count toward the 12-credit minimum.)
• Earn a 4.0 GPA for the president’s list.
• Earn a 3.5 - 3.99 GPA for the dean’s list.
Honors are listed at graduation for students with a cumulative GPA of 3.5 or higher.
If you carry at least 12 credit hours and have a cumulative GPA of 3.2 or higher,
you are eligible to join the local chapter of Phi Theta Kappa, the national community
college honor society. Phi Theta Kappa encourages scholarship, leadership and service.
Members of Eta Rho (Wenatchee campus) and Alpha Kappa Eta (Omak campus) are active
at the local, state, regional and international levels.
The Academic Standards Procedure at WVC has been established to ensure that the college
resources are used in the best interest of all current and future students. The procedure
helps to ensure that students with academic difficulties are made aware of the many
educational resources available to them. You are encouraged to assume responsibility
for your own academic progress.
The three levels of unsatisfactory academic performance are Warning, Probation and
A student attempting six or more graded credits will be placed on Academic Warning
when his or her cumulative GPA falls below 2.0. Students on Warning status will receive
a letter advising them of their academic standing. The transcript will be endorsed
“Academic Warning.” Students will remain on this status until their cumulative GPA
is 2.0 or higher.
If a student who is on Academic Warning attempts six or more graded credits for a
second time, and his or her quarterly GPA falls below 2.0, the student will be placed
on Academic Probation. Students on Academic Probation will receive a letter informing
them of their academic standing, and their transcript will be endorsed “Academic Probation.”
Students on probation will have a registration hold placed on their account. They
will be unable to make changes to their class schedule for the current quarter and
will be unable to register for future quarters until they have met with their adviser
and completed the probation form. Students will remain on Probation status until their
cumulative GPA is 2.0 or higher.
If a student on Academic Probation attempts six or more graded credits, and his or
her quarterly GPA falls below 2.0, they will be placed on Academic Suspension. Students
on Academic Suspension will receive a letter informing them of their academic status,
and their transcript will be endorsed “Academic Suspension.” Suspended students will
be dropped from any classes they are enrolled in for the upcoming academic quarter(s).
Students returning from Academic Suspension will be required to complete the following:
1. Submit a completed petition for readmission form to
the student services office.
2. Complete a readmission interview with a counselor.
During the interview, you should be prepared to:
• Identify the reasons for poor academic performance.
• Present a plan for eliminating the factors contributing to poor academic performance.
• Review your educational goals.
• Present an educational plan that includes proposed course schedules for the next
one to three quarters and how those courses relate to an educational goal.
3. Be reinstated by the college.
If you stop attending WVC while on Academic Warning, Probation or Suspension status,
you will remain at that level for a period of at least three years (or 12 academic
quarters). If during that time you have not returned to WVC, your student records
will be updated to remove you from your previous academic deficiency status.
Petitions for waivers of college policies are initially reviewed by the WVC Registrar.
Such petitions may include, but are not limited to:
• Late changes in class status (i.e., credit to audit, past quarterly deadline withdraw)
• Set aside of low grades from previous quarters
• Substitution of graduation requirements
• Taking more than 18 credits in one quarter
After reviewing the petition, the registrar will either make a ruling on the petition
or forward it to the appropriate WVC administrator for further review/ruling.
Petitions for readmission after an academic suspension are reviewed by a WVC counselor.
All petitions must be in writing and submitted on the appropriate form, available
through the admissions/registration office.
After the initial decision on a petition is made, the student can appeal this decision
to the WVC Academic Regulations Committee. Filing for an appeal is completed through
the student services office.
All appeals must be in writing. Petitioners may appear in person before the committee
but are not required to do so. It is the responsibility of the student to be fully
aware of the policies and procedures that govern a specific program in which the student
is seeking enrollment or is currently enrolled.
Matters of academic dishonesty such as cheating or plagiarism are referred to the
chief student services officer or designee. More information on disruptive behavior
and the WVC Discipline Code is detailed in the student handbook that is available
through the student programs office and online.