Documentation Guidelines
Download a copy of our Documentation Guidelines: Word Document Version or PDF Version
Documentation from a qualified healthcare professional helps us understand the barriers a student faces due to their disability. This information, combined with the student’s personal narrative, allows us to determine reasonable, appropriate accommodations.
Note: These requirements apply specifically to Wenatchee Valley College (WVC) and may differ at other schools or testing centers.
Accepted Forms of Documentation
We accept a variety of documentation types, including any combination of:
What Should Documentation Include?
We typically look for all the following details. You may provide multiple documents if one does not cover all areas.
- How Disability Was Determined: What the disability/health condition is and how it was diagnosed (test used, DSM codes, scores, etc.).
- Current Symptoms and Impact: How the disability specifically affects the student, beyond general symptom descriptions.
- Barriers in the Educational Setting: The barriers present in the educational environment (not just personal barriers).
- Expected Progression: Is the condition permanent or temporary?
- Temporary conditions: Include expected duration and timeline for reevaluation.
- Permanent conditions: Indicate if it is continuous or episodic. If episodic provide details on triggers, duration of episodes, recovery time, or other relevant information.
Required Provider Information
All documentation must include the provider’s:
- Contact information
- License number
- Signature or electronic signature
!! Missing information may cause delays in
processing your request for accommodations
Why Do We Ask for Documentation?
- Eligibility: Confirms a student has a disability and qualifies for legal protections.
- Understanding the Impact: Provides details about how the disability affects the student’s daily life and learning.
- Developing Accommodations: Helps us determine reasonable accommodations to ensure equal access to WVC’s programs and services.
What About My IEP, 504 Plan, or K-12 Summary of Performance?
You may submit these documents, but they often lack key details such as diagnostic criteria or current symptoms. Additional documentation may be needed to meet our requirements (see What Should Documentation Include?).
What If I Don't Have Documentation?
That’s okay. Share what you have on your registration from and let us know if documentation is a barrier for you. We can discuss your situation and explore options.
How To Submit Documentation
- Upload with your registration form or use the link in your confirmation email
- Email it to sas@wvc.edu
- Drop it off:
- Wenatchee Campus: Student Access Services (SAS) office (Wenatchi Hall)
- Omak Campus: Administration building (ask them to send it to Student Access Services)
Contact SAS |
|
| Staff | Jenna Floyd, Student Access Manager Nick Harris, Student Access Program Assistant |
| Mailing address | Student Access Services Wenatchee Valley College 1300 5th street Wenatchee, WA 98801 |
| Physical address | Wenatchee Campus: Wenatchi Hall 2133 Omak Campus: Administrative Building |
| sas@wvc.edu | |
| Encrypted Email | You may an encrypted message to sas@wvc.edu or to directly our Manager at jfloyd@wvc.edu |
| Phone | 509.682.6854 (Student Access Services) |
| Book an appointment | |